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Linrose Dental Privacy Policy: Protecting Your Personal Information

Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Website Use Implies Consent to Linrose Dental’s Privacy Policy

We are required by law to maintain the privacy of protected health information, to provide individuals with notice of our legal duties and privacy practices with respect to protected health information, and to notify affected individuals following a breach of unsecured protected health information.

We must follow the privacy practices that are described in this Notice while it is in effect. This Notice takes effect February 16, 2026, and will remain in effect until we replace it.

Changes to this Notice

We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such changes are permitted by applicable law, and to make new Notice provisions effective for all protected health information that we maintain. When we make a significant change in our privacy practices, we will change this Notice and post the new Notice clearly and prominently at our practice location, and we will provide copies of the new Notice upon request.

You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this Notice.

How We May Use and Disclose Health Information About You

We may use and disclose your health information for different purposes, including treatment, payment, and health care operations. For each of these categories, we have provided a description and an example.

Special Protections: Some information, such as HIV-related information, genetic information, alcohol and/or substance abuse records, and mental health records may be entitled to special confidentiality protections under applicable state or federal law. We will abide by these special protections as they pertain to applicable cases involving these types of records.

Routine Disclosures

  • Treatment: We may use and disclose your health information for your treatment. Example: We may disclose your health information to a specialist providing treatment to you.
  • Payment: We may use and disclose your health information to obtain reimbursement for the treatment and services you receive from us or another entity involved with your care. Example: We may send claims to your dental health plan containing certain health information.
  • Healthcare Operations: We may use and disclose your health information in connection with our healthcare operations. Example: Quality assessment and improvement activities, conducting training programs, and licensing activities.
  • Individuals Involved in Your Care: We may disclose your health information to your family or friends or any other individual identified by you when they participate in your care or in the payment for your care.
  • Patient Representatives: If a person has the authority by law to make health care decisions for you, we will treat that patient representative the same way we would treat you with respect to your health information.

Specific Circumstances

  • Disaster Relief: We may use or disclose your health information to assist in disaster relief efforts.
  • Required by Law: We may use or disclose your health information when we are required to do so by law.
  • Public Health Activities: We may disclose your health information for public health activities, including:
    • To prevent or control disease, injury, or disability;
    • To report child abuse or neglect;
    • To report reactions to medications or problems with products or devices;
    • To notify a person of a recall, repair, or replacement of products or devices;
    • To notify a person who may have been exposed to a disease or condition;
    • To notify the appropriate government authority if we believe a patient has been the victim of abuse, neglect, or domestic violence.
  • National Security: We may disclose health information of Armed Forces personnel to military authorities under certain circumstances. We may disclose information to authorized federal officials for lawful intelligence, counterintelligence, and other national security activities. We may disclose PHI to correctional institutions or law enforcement officials having lawful custody of an inmate or patient.
  • Secretary of HHS: We will disclose your health information to the Secretary of the U.S. Department of Health and Human Services when required to investigate or determine compliance with HIPAA.
  • Worker’s Compensation: We may disclose your PHI to the extent authorized by and to the extent necessary to comply with laws relating to worker’s compensation.
  • Law Enforcement: We may disclose your PHI for law enforcement purposes as permitted by HIPAA, as required by law, or in response to a subpoena or court order.
  • Health Oversight Activities: We may disclose your PHI to an oversight agency for activities authorized by law (audits, investigations, inspections, etc.).
  • Judicial and Administrative Proceedings: If you are involved in a lawsuit or dispute, we may disclose your PHI in response to a court or administrative order, subpoena, or discovery request.
  • Research: We may disclose your PHI to researchers when their research has been approved by an institutional review board or privacy board.
  • Coroners, Medical Examiners, and Funeral Directors: We may release PHI to identify a deceased person, determine the cause of death, or enable funeral directors to perform their duties.
  • Fundraising: We may contact you regarding fundraising programs as permitted by law. You may opt out of receiving these communications.

Substance Use Disorder (SUD) Treatment Information

If we receive or maintain any information about you from a substance use disorder treatment program covered by 42 CFR Part 2, we may use and disclose your record for treatment, payment, and health care operations as described in this Notice if you provide general consent. If we receive your record through specific consent, we will use and disclose it only as expressly permitted by that consent.

Legal Protection: We will not use or disclose your Part 2 Program record, or testimony describing it, in any civil, criminal, administrative, or legislative proceedings against you unless authorized by your consent or a court order.

Other Uses and Disclosures of PHI

Your authorization is required (with few exceptions) for:

  • Disclosure of psychotherapy notes.
  • Use or disclosure of PHI for marketing.
  • The sale of PHI.

We will obtain your written authorization before using or disclosing your PHI for purposes other than those provided for in this Notice. You may revoke an authorization in writing at any time.

Your Health Information Rights

  • Access: You have the right to look at or get copies of your health information (with limited exceptions). You must make the request in writing. We may charge a reasonable cost-based fee for copies and postage.
  • Disclosure Accounting: You have the right to receive an accounting of disclosures of your health information. If you request this more than once in a 12-month period, we may charge a fee.
  • Right to Request a Restriction: You have the right to request additional restrictions on our use or disclosure of your PHI. We are not required to agree to your request unless the disclosure is to a health plan for payment or operations and you have paid for the service in full out-of-pocket.
  • Alternative Communication: You have the right to request that we communicate with you about your health information by alternative means or at alternative locations.
  • Amendment: You have the right to request that we amend your health information. Your request must be in writing and explain why the information should be amended. We may deny your request under certain circumstances.
  • Right to Notification of a Breach: You will receive notifications of breaches of your unsecured protected health information as required by law.
  • Electronic Notice: You may receive a paper copy of this Notice upon request, even if you have agreed to receive it electronically.

Questions and Complaints

If you want more information about our privacy practices or have questions or concerns, please contact us.

If you are concerned that we may have violated your privacy rights, you may complain to us using the contact information below. You also may submit a written complaint to the U.S. Department of Health and Human Services. We will not retaliate in any way if you choose to file a complaint.

Contact Information

Privacy Official: Amanda Bell

Telephone: 801-845-2235

Fax: 801-901-3016

Address: 2177 N Hillcrest Drive, Saratoga Springs, UT 84045

E-mail: info@linrosedental.com

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